Brooksville Bike Rally Retail Vendor Space

Hold Harmless and Indemnification

I hereby agree to INDEMNIFY, RELEASE, and HOLD HARMLESS the Hernando County Bike Fest, Inc., Directors, Sponsors, Agents, Leagues, and Employees of these entities from and against any and all rights, actions, causes of action, suits, losses, damages, judgments, claims, claims of liabilities, cost and expenses of any kind as well as attorney’s fees and court costs at trial and on appeal, of whatsoever kind or nature to which these entities and individuals may be subjected to as a result of any death, personal injury or damage to property arising in any manner from my direct or indirect participation in the Brooksville Bike Rally and any other HCBF special event, including any such rights, actions, causes of action, suits, losses, damages, judgments, claims, and claims of liabilities arising out of or resulting from the negligence of these entities or any of their agents, servants, employees or any independent contractors acting on their behalf. I further agree that this Hold Harmless Agreement shall apply in the event I am disabled, injured, or incur disease of a temporary or permanent nature while participating in, or die as a result of participating in, this activity regardless of the cause, including negligence of the above entities, their agents, servants, employees or independent contractors.

Miscellaneous

This Agreement has been delivered in Hernando County, State of Florida and shall be construed in accordance with the laws of Florida and venue for any action arising from this agreement shall be Hernando County, Florida. This Agreement may not be modified or amended nor shall any provision of it be waived except by a writing signed by the parties.

1.          In completing this registration, the applicant represent and warrant that they are duly authorized representatives of the person or entity for which they sign and legally entitled to enter binding contracts on its behalf; that they have read this entire document; that they have received a copy of the Vendor Agreement; that they understand the terms and provisions of this document; that they know this document will affect their legal rights and/or those of the person or entity they represent; and that they have signed this document knowingly and voluntarily.

I understand that I will not be allocated space until all of the above documentation is on file in the Hernando County Bike Fest, Inc. office and payment as applicable is made.  Vendor fees are non-refundable except if the event is cancelled by the organizer.  I certify that I have fully read and understand the contents of this application and that I fully agree to all of the terms and conditions.

Vendor Agreement

• Vendor Licensing and Insurance Requirements
  • Vendors participating in any event or program are required to comply with all applicable sales tax, business license and food service requirements and are solely responsible for doing so.
• Vendor Acceptance Policy
  • Brooksville Bike Rally is a rain or shine event.
  • The Hernando County Bike Fest, Inc. reserves the right to accept or reject any applicant for any reason.
• Payment Information
  • Vendor fees are due at the time of registration.  Fees can be paid via cash, check, charge or via Paypal to BrooksvilleBikeRally@gmail.com.  Returned checks are subject to a $30.00 fee.  Checks should be made out to “Hernando County Bike Fest, Inc.”  Vendor registration will be confirmed after payment is received.
  • Vendor registration and payment must be received three days prior to the event to secure their vendor space.
  • Vendor Fees are non-refundable unless the event is cancelled by the organizer.  The Rally is a rain or shine event, except in the case of severe weather.
• General Rules and Regulations
  • Vendor displays must stay within designated square footage of space requested. This includes display racks, tables, awnings, trailer tongue, tie downs, etc. If you need additional space in front of or behind your space for display racks, please add footage to your size request.
  • Vendor tents must be secured to the ground or sufficiently weighted to prevent them from being lifted or knocked over in the event of wind.  Vendors without weights or tiedowns will not be permitted to use a tent.
  • ALL vendors must check in on arrival to Event Director Tent for further instructions and receive your vendor location map before setting up.
  • The HCBF is not responsible for any theft, vandalism, damage or loss of business caused by others.
  • Brooksville Bike Rally vendor setup begins at 9:00 A.M.  Vendor vehicles must be removed from the event area by 10:45.
  • Tear-down and clean-up begins at 4:00 P.M.  No vehicles will be permitted into the vendor areas between 10:45 A.M. and 4:00 P.M.
  • All vendors must leave location clean of trash, zip ties and debris. Each location will be inspected and noted on what condition your space was left in.
  • All bagged trash must be properly placed with trash cans provided.  Cardboard boxes must be removed by the vendor.
  • No vendor may assign, sublet or apportion all or any part of the privileges or of the space assigned to them, nor permit any other party to exhibit herein, other than the business to which the space is assigned.
  • Vendors are expected to remain open during official event hours 11:00 A.M. till 4:00 P.M.  Vendors who leave early will not be invited to return.
  • Merchandise displaying any wording reference to “Brooksville Bike Rally,” “Hernando County Bike Fest” or any variation thereof except as licensed separately will not be permitted.
• Violation of the above policies may result in immediate ejection from the event and forfeiture of vendor fees.
• No merchandise considered racist, discriminatory, or illegal will be allowed as determined by the Hernando County Bike Fest, Inc.
• Vendor Parking: Vendors are to use the designated vendor parking area or park their vehicles off site unless specifically authorized.  Parking is on a first come, first served basis.  Vendors may drive on the grass for set up and tear down only.  Vendors should make every effort to load their vendor spaces from the rear except for a limited number of spaces that are inaccessible from behind.  Vehicles are not to remain at vendor spaces except when the vehicle is part of the vendor’s tent/booth.